For the most part, your event will be driven by its sessions. Sessions refer to a block of time at a specific location in which attendees meet, typically to attend a speaker's presentation. Your event's sessions serve as an opportunity for your company to showcase unique presentations and foster informative discussion about topics pertaining to your business.
Hubb provides tools for you to manage all of your sessions in one place. As an Admin, you have the ability to create and schedule sessions, assign speakers, manage where your sessions will take place, and more.
When you're adding a session for the first time, note that there are four required fields:
- Pick a succinct, informative title for your session
- What's your session about?
- Session Type
- A way for you to describe your session (i.e. "Powerpoint," "Roundtable," "Breakout")
- A way for you to categorize your session by topic. For example, a session titled "Cupcakes 101" may be categorized under the track "Baking" (tracks are optional - if you deem them unnecessary, you can file all your sessions under a "General" track)
These four fields are essential starting points in describing your sessions. Additionally, there are some standard session fields that will help you further delineate your sessions:
- Where will your session take place?
- Time Slot
- When will your session occur?
- Who will be presenting at your session?
- Add any additional links/content
- Session Code
- A unique code you can designate to your session
In addition to the standard fields, you have the ability to add custom fields if you'd like to capture any additional information about your sessions.
Adding a Session
From the Admin portal, click on Sessions > All Sessions:
Click the add (+) button in the top right-hand corner of the screen:
From here, add all necessary information about your new session. The required fields are Title, Description, Track, SessionType, and Session Status.
When you've finished, click the green Save button. Once you add a session, you can always go back to make edits. You can also control who can view or make edits with Session Field Permissions.
Editing a Session
essions > All Sessions and click on the session details button next to the session you'd like to edit:
The page you are now looking at is both the session details page and the session edits page. To make an edit, simply make the change you wish to make and then click the Save button at the top of the screen:
Please note that sessions can be locked by event Admins, which will prevent non-Admin users from editing the session.
Inline Editing Your Sessions
Inline editing makes it easy to quickly edit your sessions while viewing them all at once.
From Sessions > All Sessions, click on the field you wish to edit and make your desired change. Depending on the field type, you may be entering text, selecting an option from a drop-down menu, etc.
Once you have finished editing that session, click Save in the top right corner of your screen:
Deleting a Session
Warning: Deleting a session is permanent. Make sure you have any data you need before you complete this process.
Sessions > All Sessions, click on the session details button to the left of the session you'd like to delete:
Next to the Session Title, clicking the small red trash icon will Delete your session.
To add a large set of sessions at once, you will need to upload a spreadsheet. We recommend obtaining a template for the spreadsheet from Hubb.
To download our template, click on Sessions > Import Sessions > Download a Template
- For a successful import using the template, do not delete the first two example rows of the template.
- Title, Description, Session Type, and Track are required fields for a successful import. All other fields are optional.
- Make sure to save the document as a “.xlsx” or “.csv” file.
Once your spreadsheet is good to go, you're ready to importing your session data.
Note: you must have tracks set up in your event before importing sessions. For more information on how to add a track, visit our help article: Add/Edit/Delete a Track
Next, click Sessions > Import Sessions > Choose File. After you select your spreadsheet, click Import:
Review the imported sessions and click Save to complete.
Bulk Editing Sessions
After importing a lot of sessions, you made need to edit many of them at the same time.
From the Admin portal, click on Sessions > All Sessions. Notice the check-boxes on the left portion of the grid. The top-most checkbox can be clicked to select all the sessions currently in view, whereas clicking each session's checkbox will select them individually.
Once you've selected all the sessions you intend to edit, click on the cell of the column you wish to edit. This single edit will change the values for all the sessions you selected. You'll be prompted with a message:
Select the green Continue button to update all selected sessions with the change. Afterwards, you'll notice that all selected sessions have been updated. (Warning: Previous data in this field will be overwritten with the update. Please be cautious when bulk editing)
Note: if you're not seeing all of the columns you expected, you may need to adjust your Session Summary View Settings.
Still having trouble? Contact our support team at firstname.lastname@example.org.