Hubb knows the value of connecting with attendees as a sponsor or exhibitor. For our virtual events, we have made this easy by providing you a virtual booth through Zoom.
Our best practice for using Zoom is to use the Zoom desktop client which you can download by clicking here.
Please also note that most sponsor rooms are equipped with a waiting room, and that you will need to login with your host credentials to start a meeting before attendees can join.
|1. Navigate to the Sponsor & Exhibitor Portal|
|2. Click Company Information|
|3. On the Company Details tab scroll down to view Zoom Information. This includes a Zoom Email, Zoom Password, Meeting ID, and Zoom Link. The Zoom e-mail and password are credentials assigned to your company that you will use to login to your "virtual sponsor booth"|
|4. Open up the Zoom client, click Sign In and enter the email and password provided in the sponsor portal into the username and password fields, then click Sign In to be taken to the main menu of the Zoom client.|
|5.After reaching the main menu, click New Meeting. This will launch your booth. Alternatively, you can select Join, and enter the meeting ID listed in the sponsor portal.
|6. If you chose to click Join instead of New Meeting, enter the Meeting ID provided in the sponsor portal on the screen that pops up, then clicking Join. You'll then be taken to the meeting!
Managing Participants in your Virtual Booth
As noted previously, your sponsor booths will most likely be equipped with a waiting room based on your event administrators preference. The waiting room feature requires the host to admit all participants into the room.
Accepting participants is pretty straightforward. Mouse over the participant (you might have to click Participants on the bottom menu first to show the list) and click on the Admit button that pops up. You can also remove them from here.
*Only one person from your company can login at any given time with the credentials. Other users can login with other accounts, and you can assign them co-host settings by mousing over the participant name, clicking More then selecting Make co-host from the dropdown menu.
Still have questions? Shoot us a message at email@example.com