Meeting Locations are used by attendees to schedule virtual one-on-one or group meetings with each other at the conference through Zoom. In Hubb, Meeting Locations work similarly to Session Locations.

Creating a Virtual Meeting Room

From the Admin portal, click on Locations,
> Add Meeting Location:

From here, fill out all necessary information about the Meeting Location. 

Best Practices For Naming Conventions on Virtual Meeting Rooms

For a virtual meeting room it is a best practice to put the meeting link in the Location Name field so it will be a clickable link for attendees when they receive meeting invites. A best practice for naming locations is: "Location Name - <insert link here>"

For example: Meeting Room 1- https://www.zoom.us/12345678pwd=?12345678

In the above example, we have named our room "Meeting Room 1" and put our Zoom link in after.

The link to the location's address can be the Zoom field, and the description can be anything to help you identify the meeting location. Only admins see the "Link to location's address" and "Location Description" fields.

For virtual meeting location's it is NOT recommended to use the "Areas Within Location" feature. You should select "No."

Now hit save.

After saving your location, you must enter a Start/End Date, Daily Start/End Time, and Capacity for your meeting location.

The location capacity refers to how many users can be invited to a specific meeting location.

The start date should be the first date this location can be used to book meetings. The end date is the last day the meeting location should be available. The daily start time and daily end time are the times at which meetings may begin and end for each day within this period.

Please note that you must setup start and end dates, as well as start and end times for location's to be available for meetings. You may setup multiple availability groups if you prefer by selecting the "Add Time Selection" button as shown below.

Click Save when you're finished.

Editing a Meeting Room

From the Admin portal, click on Locations,
> All Locations:
Here you'll notice all the Locations for your event. The Location Type column will show you whether the individual Locations are for Meetings or Sessions. Find the Meeting Location you wish to edit and click on its Location Name:

From here, make all necessary changes and click Save when you're finished.

NOTE: After you have created your meeting location, please ensure you have added it to your meeting type so it can be utilized with that meeting type. For more info on meeting types, please see this article on how to add a meeting type.

Any questions? Feel free to reach out to us at support@hubb.me.